HR Administrator

  • Permanent
  • Portsmouth, South East
  • Posted 9th October 2017
  • £20000 - £22000 per Annum
  • Ref: HR Administrator
ArtisHR are currently supporting an exciting organisation in Portsmouth with the recruitment of a HR Administrator for a full time permanent position paying £20-22,000 per annum.
Summary of role

To carry out transactional HR activity on HR Administrative and Payroll processes and respond to enquiries; in accordance with legislation, suggested best practice and procedures and guidelines.

Responsibilities
*Collate and check monthly payroll submissions from line manager submissions
*Prepare and mail all letters required as a result of payroll and other HR actions
*Update attendance records on HR System and include on payroll spreadsheets if required
*Respond to first line HR administrative queries as appropriate, e.g. face to face or via email or telephone, written correspondence
*Ensure all employee information is processed accurately and checked
*Maintain accurate systems information within scope of role and in line with current data protection legislation
*Maintain all deadlines, promises and action plans communicated to management, customers or required by process.
*Refer queries to the HR Senior Administrator as required
*Process all requests effectively, accurately and efficiently and in accordance with procedures.
*Provide basic information on policies and procedures to line managers, employees and HR Advisors.
*Any other HR related duties at request of Manager or Senior Administrator
*Protecting assets from unauthorized access, disclosure, modification, destruction or interference
*Comply with the Data Protection Act 1998

Key Outputs/Deliverables:
*Monthly Payrolls submitted accurately and on time
*All HR actions approved in line with issued authority list, procedures and guidelines.

Describe with whom the role regularly interfaces:
Internal
*Line Managers for relevant payrolls
*HR Advisors & Heads of HR for relevant payrolls
*Group payroll
*Employees
*Finance
*Group Pensions

External
Pension Schemes

Key Technical Competencies
*Sound administrative skills
*Good verbal & written communication skills
*Proficient in Excel and Word
*Excellent attention to detail
*Experience of HR databases
*Awareness of HR policy & procedures
*Previous customer service experience
*Understanding of Data Protection legislation as it affects the role, and IAMM requirements

Key Behavioural Competencies
*Discrete & confidential approach
*Polite and approachable manner
*Team player
*Ability to multi task and prioritise own workload
*Sound organisational skills
*Ability to assimilate information and identify actions, taking them forward appropriately
Qualifications:
*GCSE Maths & English

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