- Portsmouth, South East
- Posted 10th October 2017
- £20000 - £22000 per Annum
- Ref: HR Administrator
Summary of role
To carry out transactional HR activity on HR Administrative and Payroll processes and respond to enquiries; in accordance with legislation, suggested best practice and procedures and guidelines.
*Collate and check monthly payroll submissions from line manager submissions
*Prepare and mail all letters required as a result of payroll and other HR actions
*Update attendance records on HR System and include on payroll spreadsheets if required
*Respond to first line HR administrative queries as appropriate, e.g. face to face or via email or telephone, written correspondence
*Ensure all employee information is processed accurately and checked
*Maintain accurate systems information within scope of role and in line with current data protection legislation
*Maintain all deadlines, promises and action plans communicated to management, customers or required by process.
*Refer queries to the HR Senior Administrator as required
*Process all requests effectively, accurately and efficiently and in accordance with procedures.
*Provide basic information on policies and procedures to line managers, employees and HR Advisors.
*Any other HR related duties at request of Manager or Senior Administrator
*Protecting assets from unauthorized access, disclosure, modification, destruction or interference
*Comply with the Data Protection Act 1998
*Monthly Payrolls submitted accurately and on time
*All HR actions approved in line with issued authority list, procedures and guidelines.
Describe with whom the role regularly interfaces:
*Line Managers for relevant payrolls
*HR Advisors & Heads of HR for relevant payrolls
Key Technical Competencies
*Sound administrative skills
*Good verbal & written communication skills
*Proficient in Excel and Word
*Excellent attention to detail
*Experience of HR databases
*Awareness of HR policy & procedures
*Previous customer service experience
*Understanding of Data Protection legislation as it affects the role, and IAMM requirements
Key Behavioural Competencies
*Discrete & confidential approach
*Polite and approachable manner
*Ability to multi task and prioritise own workload
*Sound organisational skills
*Ability to assimilate information and identify actions, taking them forward appropriately
*GCSE Maths & English
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