HR, Payroll and Systems Officer

  • Permanent
  • Bristol, South West
  • Posted 11th August 2017
  • £24000 - £27000 per Annum
  • Ref: HR, Payroll and Syst
ArtisHR are currently supporting an exciting business in Bristol with the recruitment of a HR, Systems and Payroll Officer, this is a permanent full time opportunity paying £24-27,000.

Summary
To provide HR, Payroll and System support to the People team.

Main responsibilities
HR
*To provide general People Team admin support for all terms and conditions related activity and be responsible for ensuring Personal Files are created and maintained:
oSending probationary pass (or otherwise) emails
oAll changes to terms and conditions letters
*To process leavers in IFS, generate leaver letters, arrange and Exit Interviews;
*To maintain other People team documentation/processes, such as Family Trees, My Journey Book content, Goody Bag content ordering, Team Meetings;
*To deliver regular reporting needs to People Director, eg. monthly OpCo report;
*To lead delivery of induction and onboarding to give all new starters the best start, (create welcome Bag, set up first day, arrange all 'Getting to Know the business' sessions, run Healthchecks, etc) - and keep refreshed as necessary;
*To be primary Learning Academy administrator, setting up classroom sessions, uploading new learning content, maintaining team groups, etc;

Payroll
*To carry out all people-led payroll input each month:
oNew starters & leavers;
oGeneral changes (eg. salary increases);
oW&D claims, overtime, Festival payments;
oSickness absence, including eligibility to CSP/SSP;
oAny amendments as necessary, eg. maternity/paternity pay
*To work closely with the Finance team and Moorepay to ensure deadlines are met, payroll is processed smoothly (ie. carry out necessary checks);
*To engage with Moorepay to ensure we are receiving the service we require of them (eg. Auto-enrolment assessment, P45s, etc) and be first point of contact for queries, new pay codes, keeping up to date, etc - - be the relationship lead for Moorepay for day to day services;;
*To liaise with AEGON & Finance to ensure that new members are set up appropriately, new starter packs are sent and deductions are paid - be the relationship lead for AEGON for day to day services;
*To set up new starter Moorepay log ins and ensure access, including ongoing password/access resets;
*To manage the paperwork associated with any employee loans, as agreed between Finance and the HRBP;
*To be the administrator for our C2W scheme [ double check ]


System
*To be the champion and custodian of best practice for "People IFS", ensuring that input is done consistently, in a timely fashion and that the system enables what's needed;
*To ensure that all 'how to' instructions are up to date and available where necessary so that the People Team and line managers are enabled to do all relevant input (ie. Resourcing Partner inputs new starters, HRBP makes T&C changes, processes as leaver);
*Do input as part of the People Team as necessary, eg. at Annual Salary Review time;
*To act as the main IFS trainer of employees and line managers - arranging, writing materials and carrying out training as required;
*Developing People IFS functionality in line with the business needs and particularly those of the People team - liaising with IFS experts and other business workstream leads as necessary;
*To drive the agenda for change with the IFS project lead, gaining appropriate proportion of the CapEx budget for necessary developments;
*To be the 'expert' reporter using IFS generated data where possible to meet people team reporting needs


This job description reflects the present requirements of the post and should not be seen as an exhaustive list of responsibilities. Duties and responsibilities may develop and change in consultation with management.


Person Specification

Qualifications
*Working towards CIPD
*Certificate in HR Practice
*A level / NVQ or equivalent

Knowledge & Experience
*Payroll input experience, with a working knowledge of basic tax rules and payroll requirements
*Admin support experience
*Ideally had involvement with development or implementation of an IT system, preferably within an HR environment
*Worked with external suppliers/partners, developing relationships and creating long term effective arrangements
*Microsoft Word, Excel, Powerpoint

Skills & Competences
*Excellent attention to detail
*Super organised and efficient, able to make sensible priority decisions on a regular basis
*Demonstrable ability to relate to others, being compassionate whilst remaining [ detached ] and discerning
*Articulate, both verbally and in writing, and numerate
*Appreciation of confidentiality
*Process flows

Personal Attributes
*An inquisitiveness with IT systems
*Resilient - comfortable dealing with change, able to manage significant deadlines and workload, works hard whilst retaining a sense of humour

Job Terms
Salary
Hours37.5 hours per week.
Holiday24 days holiday (rising by 1 day for each complete year of
Service, up to 28 days) plus bank holidays
BenefitsAnnual company performance-related bonus. Pension, Range of staff welfare benefits (product allowance and discount, complementary health) Personal and professional development, free parking.


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